Church Administrator/Secretary
First Baptist Church of Anacortes
Position: Church Administrator/Secretary
Purpose of position:
- To provide for the administrative needs of the church and free the pastoral staff, leadership team for effective ministry.
Reports to:
Relates closely with:
- Treasurer / Facilities / Department leaders (e.g. Intern / Children’s Director / Web-Media Ministry/ L.I.F.E. Groups
Responsible for:
- Receptionist:
- Answer calls and greet visitors, screen and refer requests.
- To provide a welcoming and warm setting in the church office so that people will feel comfortable when they walk in and that they will know there is something special here – Jesus!!
- Meeting needs of people: FBC family (listen, offer assistance, pray with them, refer them to Pastor or other appropriate staff or ministries).
- Office Manager:
- Keep office functional / supplies stocked / equipment working / files accessible / work with printer, shippers, postal service.
- Attend staff meetings
- Assistance to Pastor
- Set up meetings and appointments / assist with projects / Sunday services
- Visitor letters (Pastor has composed various letters for appropriate situations for his signature)
- Make and prepare Celebration cards for Pastor. Mail as needed
- Communications & IT
- Produce weekly bulletin / Maintain Calendar-Planning Center/ Bulletin Boards/ Sermon PPT & Worksheet
- Sunday bulletin and any inserts (includes overflow from bulletin information; also, any incoming mail and e-mail – some need to be retyped)
- Works with leadership and staff to provide timely and accurate communication with the congregation.
- Reminders to pertinent people of certain weekly events by e-mail or phone
- FBC Family Celebrations in bulletin last Sunday of month for following month.
- New communion schedule
- Responsible for electronic media such as the electronic sign, website, church app, and weekly e-connection.
- Coordinates the work of the Tech Team to support the servers, computers, and other technology.
- Manages daily computer issues and is responsible for electronic door system, camera system, and phone system.
- Record Keeping
- Maintain membership information, treasurer assistance/ church statistics, legal papers, contributions, visitor information, purchase vouchers, petty cash.
- Gather attendance books and record attendance
- Ministry Journal – records Sunday sermon (scripture, main theme), any special music, any special events for the week
- Maintain corporation paperwork
- Facilitate building use agreements and maintain schedule of use events (get okay from leader in charge of building and grounds and leader in charge of Kitchen & Receptions)
- Run errands as needed
- Maintain confidential staff and ministry records (background checks, etc.)
- Maintain directory (addresses, phone numbers and e-mails change frequently)
- Maintain membership roll, baptisms
- Project Coordinator:
- Facilitate and track projects / Facility / coordinate volunteers (default or back up assistance) / calendar.
Position Qualifications:
- Personal relationship with and commitment to the Lord Jesus Christ.
- Maintain an attitude of being a disciple and disciplining others.
- Knowledge of Scripture (College level or Bible school training strongly preferred).
- Subscribe to the Statement of Faith, Constitution, By-Laws, goals, and policies of FBC
- A team player mindset evidenced in loyalty to the leaders, staff and congregation.
- A commitment to pray for the church family.
- Effective communication skills.
A competitive salary and benefit package will be set based upon education and experience.
To apply please send Resume, references to:
First Baptist Church
ATTN: Pastor Stuart Boyer
2717 J Ave. Anacortes WA 98221
Electronic Applications can be sent to: stuboyer@gmail.com
For more information about the church, please visit: anacortesfbc.com
