Worship & Production Administrative Coordinator

WORSHIP & PRODUCTION ADMINISTRATIVE COORDINATOR

JOB DESCRIPTION

Vision of Cityview Bible Church

Every man, woman, and child will experience the life-changing reality of Jesus Christ.

Work Requirements & Expectations

This is a full-time, non-exempt position.

- Monday-Thursday – 8:00 am-5:00 pm (hour lunch)

- Sunday – 7:15 am-1:15 pm

- Ability to lift at least 40 lbs.

- The position typically consists of a 40-hour workweek and does not include volunteer time in ministry events and activities outside of those expected as part of this role.

- Please note: Scheduled hours amount to 38 hours each week. This position will require work outside of the normal schedule, which will be communicated in advance (i.e., Christmas, Easter, Churchwide Events).

- 90-day probationary period

About the Role of Worship & Production Administrative Coordinator

Provide administrative support to the Worship Pastor in Worship Ministry and Production in a rapidly growing

organization. This individual will be expected to handle a variety of administrative tasks, ensuring all related interactions are

positive and processes are productive. This role requires multifaceted and efficient administrative task management within a

fast-paced environment—executing with precision and maintaining a consistent practice of excellence.

Capability to execute administrative responsibilities with a positive ‘can-do’ attitude, constant discernment in communication

(verbal, written, and non-verbal) and a fundamentally forward-thinking nature will be vital in this role.

Key Functions and Responsibilities

• Provide Administrative support to the Worship Pastor to ensure the accomplishment of the ministry's strategic goals and objectives.

• Serve as liaison to staff, volunteers, church members, attendees, community, and vendors when requested by the Worship Pastor.

• Assist with correspondence and communications in the Worship Ministry.

• Serve as a scribe in Worship Ministry meetings, as well as organize follow-up post-meetings.

• Assist as a proofreader in all Worship Ministry communication media as requested.

• Provide project management and project deadline assistance for Worship Ministry at the direction of Worship Pastor.

• Equipment maintenance, inventory, and upgrades for Worship Ministry at the direction of Worship Pastor.

• Assist the Worship Pastor in equipping and training Worship Ministry volunteers.

• Ensure Worship and Production areas are ready for Sunday morning services and activities on Thursday each week.

• Follow Sunday morning opening and closing processes for Worship and Production areas.

• Support the Worship Pastor in the execution of tasks, both planned and ad hoc.

• Effective management of event budgets as established by the Worship Pastor.

• Attendance for Cityview services and events, as directed by the Worship Pastor.

• Build weekly sermon notes and prepare lyrics in Pro Presenter for Sunday morning worship services and Cityview ministry events.

• Maintenance of Worship Ministry planning calendar and documents.

• Assist with vendors, agencies, and external partners related to worship and production.

• Be action-oriented, intuitive, and proactive in assisting the Worship Pastor in discerning the Worship Ministry needs of the church.

• Be highly proactive, reactive, deadline-driven, and intuitive when addressing all requests from beginning to end.

• Attend weekly Worship Ministry meetings and staff meetings as scheduled.

• Submit receipts to the expense platform (Nexonia) and complete expense-check requests.

• Field phone calls, inbox management, taking requests for meetings, performing clerical tasks, and assisting with calendar organization and meeting planning, including invitations, scheduling, and room and hospitality logistics as requested.

• Prepare room(s) and/or space(s) for Worship Ministry meetings/events.

• Support the implementation of new ideas in the areas of Worship and Production.

• Offer excellent team care and hospitality for volunteer teams.

• Prioritize ministering to people in all things.

• Prioritize, both proficiently and professionally, all requests from Lead and Executive Pastors, in word, action, and attitude.

• Other duties as assigned by the Worship Pastor.

Personal Characteristics (in no particular order)

• Vision Centric – A passion for the vision of the big ‘C’ Church and the vision of Cityview Bible Church contributing to its larger vision.

• Community Focused – Conscientious drive to uphold the mission, values, presence, and representation of Cityview Bible Church as a beacon of Christ’s love, grace, hope, and leadership in both local and global communities.

• Team Driven – Chemistry that ‘fits’ with the ethos and culture of Cityview Bible Church, its Elders, Executive Team, Pastor/Director Team, and Admin Team.

• Servant Leadership – Demonstrate servant leadership in serving Elders, staff, volunteers, and attendees irrespective of culture, age, race, religion, ethnicity, gender, ability, and socio-economic diversity.

• Eye for Excellence – An insatiable effort towards excellence as defined by the Worship Pastor in their areas of purview with a robust desire to meet, achieve, and exceed said level of excellence.

• Spirit of a Self-Starter: Highly motivated, intentional, forward-thinking, showing initiative, and solution-oriented in approach to role and responsibilities.

• Heart for Ministry – A genuine heart and passion for full-time work in church ministry, with the capability of investing in people and throughout processes in ways that benefit the ministry of Cityview Bible Church.

• Seek Personal Stewardship—an attitude and mindset focused on constant and consistent growth in professional, spiritual, social, mental, emotional, and physical capacities.

• Affluent in Adaptability – Exhibit a foundational understanding of flexibility (a core tenet of a growing organization), with resilience to accept, adapt, implement, buy in, and lead through change.

• Interpersonal Acumen – Possess and exude an approachable nature with a strong tenor of relatability towards the Elders, Executive Team, Pastor/Director Team, Admin Team, Volunteers, and Attendees of Cityview Bible Church.

• Leadership through Support – Lead with a consistent and generous sense of positivity and hospitality with a desire to support ‘above and beyond’ the Elders, Executive Team, Pastor/Director Team, and attendees of Cityview Bible Church.

• Wisdom in Work Ethic – A high level of integrity and appropriateness in communication (verbal, written, non-verbal), guided by a sound set of moral principles, energy, confidence, and dependability in (1) a full-time Admin Coordinator role (2) Worship and Production assistance (3) in ad hoc Admin support.

• Generous Culture Contributor—A culture builder and keeper willing to contribute intangible resources such as time, talent, energy, and effort to the good of the entire organization and the visional direction of Cityview Bible Church.