Job Summary: The Administrative Assistant is responsible for bringing administrative, leadership, and organizational support in a timely and accurate manner at a high level of service satisfaction and teamwork. Reports to the Executive Pastor.
Key Roles:
- Build/lead administrative support team
- Assist in building structure & organization.
- Administrative support for Sunday experiences.
- Administrative support for volunteer leaders.
- Daily operations at the office/building.
Essential Duties:
- In the office Monday through Thursday 8:00am - 4:30pm, Sundays 8:00am - 1:00pm. Some additional at-home or evening work may be required.
- Manage and maintain projects and tasks as assigned.
- Maintain and record database and metric information.
- Establish and maintain a good paper and computer file system.
- Perform other administrative duties as requested by the Executive Pastor.
- Lead an administrative team to help with all administrative aspects of Reality Church.
- Work closely with the Pastor of Discipleship to administrate ministry needs.
- Manage purchasing, invoices and reimbursements.
- Provide administrative support to Sunday worship services.
- Communicate and schedule rooms for ministry needs and community rentals.
- Provide administrative support to the ministries within the church.
- Help to administrate the follow up of ministry needs of congregants and community members.
- Manage the day-to-day operations of the office.
- Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Manage incoming correspondence via US mail, email, texts and voicemails.
Required Attributes/Skills:
- Must have strong organizational and planning skills.
- Strong people skills; ability to be a team player and work well with volunteers.
- Always maintain a clean and organized work area.
- Work well in a relational leadership environment.
- Display a professional attitude toward congregants and ministry teams.
- Be trustworthy, confidential, and self-motivated.
- Maintain a professional appearance.
- Maintain excellent verbal and written communication skills.
- Continually seek professional and personal growth.
- Capacity to work in a high change, fast paced environment.
Education/Experience:
- This position requires a High School Diploma or G.E.D. A college degree is preferred. A minimum of 5 years of administrative assistant experience is preferred.
Physical Environment:
- Noise levels are quiet to moderate at times.
- The physical exertion is moderate, and work is performed in an office setting.
- May occasionally require offsite event facilitation for the ministry team.
- May work alone or around many people.
To learn more about who we are, check out
- our website: https://www.pursuereality.org/
- video about us: Join Our Staff at Reality Church our "Join Our Staff" page: https://www.pursuereality.org/new-hires
