Lead Bookkeeper

MAJOR RESPONSIBILITIES:

1. Accounts Payable:
   1. Prepares or supervises check requests when applicable/verify vendor invoices as necessary
   2. Distributes check request to commission leaders for approval
   3. Prepares checks for EDO to approve and sign
   4. Files all original check requests after check number and date have been applied
   5. Prepare all memorized checks for monthly bills including Mission support checks
   6. Coordinate the Credit Card account and summarize for each user; prepare bills for payment.
   7. Calculate and prepare Calif. State use tax report for quarterly payments by Executive Director of Operations (EDO).
2. Reports:
   1. Prepares monthly balance sheet, revenue & expense reports, general ledger, posting journal, etc. for Quail Lakes Baptist Church, and Day Camp
   2. Distributes reports to Elders, staff and appropriate commission leaders
   3. Prepare monthly check register and schedule for volunteer who reconciles the bank account.
   4. Prepare special reports part-time employees, donation summary, dental re-imbursement payments, vacation time (hourly), Conference expense and professional reimbursement expenses.
   5. Prepare reports for workers comp audit and financial review.
3. Annual Budget:
   1. Assign new account numbers where necessary
   2. Prepare chart of designated accounts for all staff quarterly
4. Payroll:
   1. Prepare payrolls for QLBC and Day camp for the 15^th and last day of the month pay periods
   2. Prepare quarterly and year end reports
   3. Verify payroll taxes were paid
   4. Create and pay monthly 403(b) amounts.
   5. Keep list of hours, vacation and sick leave used for hourly employees
   6. Prepare yearly 1099 reports
5. Insurance:
   1. Pay all dental claims
   2. Pay monthly heath, disability and life insurance premiums
   3. Verify that eligible employees are on the policies
      Weekly Tithes & Offerings:
   1. Assign a responsible person to post the tithes and gifts.
   2. Oversee the posting of all gifts to the proper accounts.
   3. Post all designated account deposits.
   4. Review all designated gifs and see that checks are prepared for Benevolent fund gifts, mission agencies, etc.
   5. Prepare and see that giving statements are printed annually and print duplicates for mailing or pick-up.
   6. Provide a report of giving upon request and supervise all correction of posting errors.
   7. Periodically review the anonymous gifts and assist the person who posts the weekly gifts by assigning giving numbers.
6. Supervise accounting assistant and designate job duties as needed.
7. Other related duties as assigned.
8. Be a resource person for all staff concerning financial matters.