Operations Coordinator

The Operations Coordinator is responsible for ensuring the smooth and efficient functioning of the church’s day-to-day operations. This role involves overseeing administrative tasks, facility management, event coordination, and the implementation of policies and procedures. The Operations Coordinator plays a crucial role in supporting the church's mission by maintaining an organized and welcoming environment for staff, volunteers, and congregants.

Key Responsibilities:

1. Facility Management:
• Oversee the maintenance and upkeep of church buildings and grounds, ensuring that all facilities are clean, safe, and in good repair.
• Coordinate with external vendors and contractors for repairs, maintenance, and other services as needed.
• Manage the scheduling and use of church facilities for services, meetings, and events, ensuring there are no conflicts.
2. Administrative Oversight:
• Manage the day-to-day administrative functions of the church office.
• Order and manage supplies for the church, ensuring that all ministries have the resources they need.
3. Event Coordination:
• Assist in the planning and execution of church events, including worship services, weddings, funerals, community outreach, and special programs.
• Work with ministry leaders to coordinate logistics, including setup, teardown, and the allocation of resources.
• Ensure that all necessary permits, licenses, and insurance are in place for events.
4. Volunteer and Staff Support:
• Provide support to church staff and volunteers, ensuring they have the tools and information they need to perform their roles effectively.
• Coordinate volunteer schedules for various operational needs, such as setup, hospitality, and administrative support.
• Assist with onboarding new staff and volunteers, ensuring they are familiar with church policies and procedures.
5. Technology and Communication Management:
• Oversee the church’s technology needs, including maintaining office equipment, managing IT support
• Prepare and distribute weekly bulletins, newsletters, and other communications to the congregation.
6. Financial and Budgetary Assistance:
• Assist the church administrator or finance team with budget preparation, monitoring, and reporting.
• Process invoices and payments for operational expenses, coordinating with the finance team as needed.
7. Policy Implementation and Compliance:
• Ensure that all church operations comply with legal requirements, safety regulations, and denominational guidelines.
• Develop and update policies and procedures for church operations, communicating changes to staff and volunteers as necessary.
• Conduct regular reviews of safety protocols and emergency procedures, organizing training sessions as needed.
8. Collaboration with Church Leadership:
• Work closely with church leadership to support the overall mission and vision of the church through effective operations.
• Participate in staff meetings, providing updates on operational matters and contributing to strategic planning discussions.

Qualifications:

• Faith Commitment: A committed Christian who supports the church’s mission, vision, and values.
• Experience: Prior experience in operations management, facilities management, or a similar role in a church, nonprofit, or corporate environment.
• Skills:
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Excellent communication and interpersonal skills.
• Proficiency in office software, including word processing, spreadsheets, and database management.
• Basic understanding of IT systems and audiovisual equipment.
• Ability to manage budgets and track expenses.
• Education: A Bachelor’s degree in business administration, operations management, or a related field is preferred but not required.

Work Environment:

• This position will require occasional work on evenings and weekends, particularly during church events or emergencies.
• Light to moderate physical activity may be required, including lifting, moving equipment, and event setup.