Business Administrator

Englewood Methodist Church

Business Administrator Job Description

Position Summary

Serves Jesus and the church by providing administrative support to the pastors and Guide Team including, but not limited to, the overall operation of the church, physical plant, the church office, and the church’s finances.

Essential Job Functions (Duties and Responsibilities)

1. Property Administration
   1. Insurance coverage, parsonages, buildings, and equipment, including liability protection.
      1. Work with commercial insurance agent and representatives and Guide Team to provide adequate risk coverage, reduce premium costs, and assist with inspections, compliance requests and timely payment of premiums.
      2. File claims on behalf of the church including supporting documentation, investigations and follow up. Assist injured parties in presenting claims and follow up to ensure prompt payment.
   2. Insurance coverage on church vehicles and trailers, including liability.
      1. Work with commercial insurance agent and Guide Team to maintain coverage for vehicle damage and public liability. Ensure we follow the requirements of our insurance carrier.
   3. Staff resource person to the Guide Team.
      1. Work with leadership to prepare meeting agendas, provide price quotes and counsel on budget control.
      2. Review and monitor applications for use of Church facilities.
   4. Staff resource person to the Foundations Early Childhood Education Center
      1. Provide written financial reports for the school to Guide Team
      2. Provide information on the current and long-term financial position and make recommendations for improvements as needed.
   5. Staff resource person to Permanent Endowment Committee.
      1. Attend all meetings and provide counsel to committee procedure, make recommendations as to disbursements of funds as well as investments.
      2. Represent committee to congregation members to assist them in their financial/estate planning as it pertains to planned giving to EMC.
   6. Financial Administration
      1. Staff resource person to the Finance Triad/Guide Team.
         1. Attend all meetings, counsel group on funding programs. Present requests for funding for special needs.  Report on purchases, cash flow problems and budget deviations.  Present monthly financial statements.
         2. Prepare budget draft and recommendations for Finance Triad/Guide Team.
         3. Provide annual stewardship campaign counsel and direction.
      2. Purchasing Control
         1. Manage purchasing procedures, from the requisition stage through to the final delivery and invoice verification.
         2. Serve as signer on all checks (one of 2 required signers).
         3. Ensure bank signature documents are current and accurate.
      3. Personnel Administration
         1. Work limited primarily to salary and benefit requirements/administration for both lay and pastoral staff.
         2. Work with payroll services company to ensure appropriate FICA and tax withholding matters are processed appropriately.
         3. Monitor the lay and pastoral staff health, pension, term life, vision, and dental benefits programs.
         4. Assist the employment process for new lay employees, including the placement of advertising, reviewing applications prior to submitting to the Personnel Triad/Guide Team.
         5. Keep informed of new and pending legislation concerning employer/employee relations and wage and hour regulations.
         6. Monitor the Worker’s Compensation Insurance program, assist in the handling of claims, provide needed annual audit information to the carrier.
         7. Supervise Facilities Manager, Business Administration Assistant, Receptionist/Front Office Manager and Foundations Preschool Director in the performance of their duties.
         8. Maintain relationships with financial organizations that serve the church. Review returns on investments/bank accounts as well as mortgage terms and negotiate best rates available.
         9. Maintain a relationship with legal and accounting professionals that serve the church.
         10. Liaison person with area government and law enforcement agencies.

Requirements

1. Bachelor’s Degree in an appropriate field
2. Willingness to work to meet ministry team and church goals
3. Complying with the Staff Covenant as a guide for relating to other staff members
4. Maintain confidentiality at all times
5. Supporting fellow staff and lay volunteers
6. Embrace the mission and vision of Englewood Methodist Church
7. Knowledge of Microsoft Suite (Excel, Word, Publisher, PowerPoint, Access, Outlook)

Working Conditions

Spends 80% or more time sitting.  Must be able to stand and walk and lift up to 20 lbs.

Supervises

1. Business Administration Associate
2. Facilities Manager
3. Front Office Coordinator
4. Foundations Early Childhood Education Center Director
5. Kitchen Manager

Anticipated Start Date:  January 2025