Administrative Assistant Job Description
Position Description
The Administrative Specialist is responsible for most of the communication within the congregation, maintaining the membership data base, general accounting, and general office work.
Qualifications
- Must be a mature Christian with a genuine commitment to Christ and His Church.
- Must be in basic agreement with the beliefs and doctrinal statements of the CRC.
- Must have effective interpersonal relationship and communication skills.
- Must be a ‘team player’ and work effectively with other staff members.
- Must have good organizational skills.
- Must have a good aptitude for computers. Experience in the use of certain computer programs used by our church such as PowerPoint, Easy Worship, and Power Church Plus would be helpful.
- Must be able to perform basic bookkeeping work with our accounting firm.
Communication Responsibilities
- Gather information, announcements, schedules etc to include in a weekly communication. Edit and distribute each via email by 3pm on Friday. Print and distribute hard copies
- Work with the Worship Director to prepare and print the order of worship for all services.
- Create CD Recordings of services and make copies for those that request it.
- Assist the Elders and Deacons with typing/printing and distributing materials as requested
- Help to maintain the website as needed, including uploading the Spotlight each week and maintaining the calendar of events.
- Mail Bulletins & Spotlight to shut-ins and vacationers as requested
- Work with those who wish to rent the church to gather all necessary information and rental payments and communicate with the custodial staff what is needed for events.
Membership Data Base Responsibilities
- Record offering details received from deacons
- Maintain household and family data
General Accounting Responsibilities
- Post offering detail
- Process payroll bi-weekly
- Process payables timely
- Reconcile accounts each month and email General Ledger and bank statements to Fin. Comm.
- Collect W9 forms, issue W2s, and 1099s
General Office Responsibilities
- Distribute mail
- Order supplies -- paper, ink, copier supplies, & misc. office supplies
- Maintain machines
Reporting and Compensation
- The Administrative Assistant shall be accountable to and will be evaluated by the Executive Committee
- Hours and summary of work must be turned in biweekly
- Week to week supervision carried out by the Senior Pastor
- The Administrative Assistant is expected to work approximately 15 hours per week
- Workdays and hours are flexible but should ordinarily be consistent. A vacation policy is negotiated with the Administrative Committee (see current policy).
