Job Description:
The Administration Assistant facilitates and supports the ministry and Leaders of North Haven Church by overseeing the day-to-day administrative functions of our office. The responsibilities include managing calendars, and schedules, coordinating meetings, and correspondence, and helping to ensure our office runs efficiently.
This is a 20-hour-per-week position. (May be combined with other positions for full-time with the right candidate)
Key Admin Responsibilities:
Administrative Tasks:
- Help coordinate the ministries and their calendars, making necessary adjustments as needed
- Manage Church membership and guest lists.
- Prepare and edit correspondence, communications, presentations, and other documents
- Manage Constant Contact
- Assist in the planning and execution of events and meetings
- Produce weekly announcements and reminders
- Handle confidential information with discretion and professionalism
- Submit reimbursement requests and credit card receipts
Office Management Duties:
- Maintain office hours, Monday through Thursday
- Manage and organize the church calendar
- Facilitate staff-wide communication
- Oversee office operations and procedures to ensure organizational efficiency and effectiveness
- Maintain office supplies inventory and place orders as necessary
- Serve as the point of contact for vendors, congregation members, and employees
Qualifications:
- Proven experience as an office manager, executive assistant, or personal assistant
- Excellent organizational and time-management skills
- Strong written and verbal communication abilities
- Computer savvy with proficiency in Office Suite and other relevant software
- Ability to multitask and prioritize effectively
- High level of confidentiality and professionalism
What North Haven Offers:
- An outward-focused fellowship that seeks to make Jesus Christ known
- A well-established church within our community
- Vibrant ministry programs for all ages
- Opportunity for professional growth and development
- A collaborative and supportive work environment
- Salary of $16-20/hr commensurate with experience
