Communication and Administrative Assistant

Position Title: Communications and Administrative Assistant

Status: part-time / non-supervisory / not to exceed 25 hrs. per week

Reports to: Director of Communications & Assistant to the Pastor

Position Summary: The Communications and Administrative Assistant will provide administrative support to the church office and aid in the effectual internal and external communication of West Hills Church and its ministries.

Essential Responsibilities/Functions

• Create in-house communication materials: posters, sign-up sheets, presentation slides, bulletin announcements,
• Create external communications: mailings, website updates, social media posts,
• Facilitate communication and record keeping between the church office and lay leaders
• Coordinate with key volunteers to prepare the facility for major events: signage, displays, decorations,
• Provide administrative support by answering incoming phone calls, granting access to visitors through electronic system, and processing/updating database.
• Accomplish other duties as assigned

Minimum Qualifications

• High School Graduation (or equivalent)
• High proficiency in Microsoft Outlook, Word, Excel, SharePoint
• Proficiency with commonly used systems/software for web, print, and digital media
• Proficiency in social media management using Facebook, Instagram, and Twitter
• Proficiency in creating graphic design using Adobe Creative suite products or equivalent program

Physical Requirements

While performing the duties of this job, the employee is regularly required to:

• Access a variety of environments which may require standing, sitting, walking and stooping, or kneeling
• Frequently sit and reach with hands and arms
• Move light to medium weights of 10-20 pounds
• Have hand-eye coordination to use arms, hands and fingers to grasp and to use a keyboard
• Visual acuity is required to see detail of objects that are less than a few feet away
• Speak clearly so listeners can understand what its being said and understand the speech of another

Core Competencies

• Mission Ownership: Demonstrates understanding and full support of the mission and values of West Hills
• Written Communication: Is able to write clearly and succinctly; employs correct grammar, punctuation and patterns of speech; clearly delivers message in a tone appropriate to the
• Interpersonal Skills: Engages people positively, with a demeanor of optimism and abundance.
• Technical Expertise: Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical
• Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; follows up on missing or out of balance items; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest of
• Initiative: Enjoys working hard; is action oriented and energetic about worthwhile activities; willing to take calculated risks; seizes opportunities; sets demanding but achievable objectives for self and others.

West Hills Values (GRACE):

   Giving ourselves in God's mission.

   Rooted in God's Word.

   Authentic relationships - freedom to be real.

   Christ-centered community.

   Energized for joyful worship and prayer.